The website www.sofianet.org (the “website”) is owned and operated by the School of the Future International Academy (“the Foundation”, “us” or “we”), a company registered in England and Wales with company number 10671234, whose registered office is Oakwood Estate, Chertsey Road, Windlesham, Surrey, GU20 6HY, UK.
The Foundation is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
By using our website or providing us with any personal information, including sensitive information you agree to your personal information being used and stored in the manner set out in this policy. We may update this policy from time to time without notice to you, so please check it regularly.
How we collect information about you
2.1 We collect information in the following ways:
Information you give us
(b) you subscribe to our updates/newsletters;
(c) you take part in our conferences and events (for example the Bridge the Gap), applications (for example the School Self Assessment) or surveys;
(d) you take part in our training (for example Mentorship sessions or workshops) – including giving or receiving;
(e) you contact us with enquiries or other correspondence or becoming involved with us in another way (including via social media such as Facebook or Twitter).
Information we receive from other sources
3 Information we collect about you
3.1 The information we collect and process about you in the ways mentioned above may include personal information such as:
(a) your name, address, email address, photograph and other contact information (including details of your social media accounts/profiles);
(b) information you enter onto our website;
(c) records of your correspondence with us, if you have contacted us;
(d) information about your past and current employment
(e) details of your contact with us, including its frequency;
(f) financial information
(g) references or testimonials from other participants; and
(h) details of your visit to the site
3.2 When applying for the School Self Assessment, you may also provide us with sensitive personal information, for example information about trade union affiliations or information provided in Disclosure and Barring Service (DBS) checks. Except where permitted by law, we will never collect personal data about you without your consent.
4 How we use your information
4.1 We will process your personal information, in accordance with our obligations under applicable data protection laws and regulations, for the following reasons:
(a) to provide you with the information or services you have requested;
(b) to comply with applicable laws and regulations, and requests from statutory agencies;
(c) for our internal administrative purposes, including the facilitation and operation of our events, training and programmes;
(d) to provide you with information about us, our services and programmes and any other information that we provide or provide access to;
(e) to ensure that content from our website and social media is presented in the most effective manner for you and your computer;(f) to send you (and others) marketing communications about us, our services and our events;
(g) to carry out our obligations arising from any contracts entered into between you and us: and
4.2 Whilst generally we will seek consent at the point of collecting your data, in some cases we may process data without consent when we are legally allowed to do so i.e. where it is in our legitimate interests and provided we respect your rights.
4.3 You can withdraw your consent at any time. If, at any time you do not wish to receive further information about us and our services (including fundraising materials), or you wish to change your contact details or preferences, contact us using the contact details below.
4.4 If you request to receive no further contact from us, we will keep some basic information in order to avoid sending you unwanted materials in the future, and to ensure that we do not accidentally store details for the same person multiple times.
Francis House, 2 Park Road, High Barnet, High Barnet, EN5 5RN, England
5 Where we store your personal data
5.1 The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by persons operating outside the EEA. If we do send your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your information. By submitting your details you agree to this transfer.
5.2 Where we have given you (or where you have chosen) a password, user identification code or any other piece of information as part of our security procedures to enable you to access certain parts of the website where access is restricted, you are responsible for keeping this information confidential. We ask you not to share this information with anyone.
5.3 The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
6.1 We may participate in Facebook’s “Custom Audience” program which enables us to display ads to our existing supporters when they visit Facebook. We provide personal information such as your email address to Facebook to enable them to determine if you are a registered account holder with Facebook. Our adverts may then appear when you access Facebook and on your Facebook feed. Your data is sent in an encrypted format that is deleted by Facebook if it does not match with a Facebook account. For more information please see https://www.facebook.com/business/help/744354708981227 and Facebook’s Data Policy at https://en-gb.facebook.com/policy.php.
6.2 We use external companies to collect or process data on our behalf. Some of these suppliers run their operations outside the European Economic Area (EEA). By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.
6.3 We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements, or to protect the rights, property or safety of the Foundation (including its staff) or others.
6.4 If we were to merge with another charity or restructure, we may share your personal information with the other entities involved in the merger/restructure for that purpose.
7 Keeping your information up to date
7.1 We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by contacting us using the contact details below.
7.2 Where possible we may use publicly available sources to keep your records up to date.. We really appreciate it if you let us know if your contact details change.
8 Your rights
8.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing at any time by contacting us at firstname.lastname@example.org or by writing to us at:
2nd Floor, St Albans House
London SW1Y 4QX
8.2 If you are unhappy with the way in which we process your personal data you are entitled to make a complaint to the Information Commissioner’s Office.
This policy may change from time to time. If we make any significant changes we will publicise these clearly on the website or contact you directly with more information.
10 What are cookies
11 What cookies does the School of Future International Academy use on the website?
11.2 The types of cookies we use on the website are set out below:
Type of cookie Function and further information
Google analytics This is a common performance cookie that many websites use. It allows us to collect anonymous information about how you and other users use the website and helps us to improve the website.
Optimizely Collects anonymized information about user sessions for content testing purposes (it then compares the behavior of groups of users).
Google Google sets some cookies from the doubleclick.net domain related to management of their ad preferences.
WordPress plugins: WPML To track user’s browser language (WPML).
12 Third party websites and social networks
13 Disabling cookies
14 Changes to this policy and further information
You can find out more about cookies generally and how to disable them at www.allaboutcookies.org.